Privacy Policy

1. Who We Are

RecognAIze is an Erasmus+ project (KA220-VET) delivered by a consortium of partner organisations across Europe.
EVTA – European Vocational Training Association – is responsible for managing the project’s communication activities, including this website and the newsletter.

If you have questions about how your data is processed, you can contact us at:
📧 info@inforecogn-ai-ze.eu

2. What Personal Data We Collect

We only collect the minimum information needed to provide our services. This may include:

2.1. When you subscribe to the newsletter

  • Name (optional)
  • Email address
  • Organisation (optional)

2.2. When you contact us

  • Name
  • Email
  • Any information you include in your message

2.3. When you attend RecognAIze events

  • Name
  • Email or professional contact
  • Organisation
  • Consent for photos, videos, or recordings (when applicable)
    (based on sections 9.2 and 9.3 of the strategy – )

2.4. When you interact with our website

  • Basic analytics data (e.g., page views, device type, country)
    We do not use cookies for marketing purposes.

3. Why We Process Your Data

We only use your data for specific, legitimate purposes linked to the RecognAIze project:

  • Sending newsletters or project updates
  • Sharing invitations to events, webinars, or activities
  • Managing registrations for events
  • Reporting to the Erasmus+ funding authority (in anonymised form when possible)
  • Improving the website and user experience
    (based on sections 9.1 and 9.2 – )

We do not sell your data or use it for commercial profiling.

4. Legal Basis for Processing

Depending on the activity, processing is based on:

  • Your consent (newsletter, cookies, photos/videos)
  • Legitimate interest (website analytics, communication with stakeholders)
  • Legal obligations of EU-funded projects (reporting requirements)

You may withdraw consent at any time by contacting us.

5. How Long We Keep Your Data

We only keep your data for as long as needed:

  • Newsletter data: until you unsubscribe
  • Event registrations: up to 12 months after project completion
  • Media content (photos/videos): as long as it remains relevant for project dissemination

After this, your data is deleted or anonymised.

6. How We Protect Your Data

We apply appropriate technical and organisational measures to keep your data safe, such as:

  • Secure servers
  • Controlled access
  • Encrypted communication
  • Regular security checks

This follows GDPR principles of integrity, confidentiality, and accountability ().

7. Sharing Your Data

We may share your data only with:

  • RecognAIze project partner organisations
  • Service providers such as newsletter platforms (e.g., MailerLite, Mailchimp)
  • The European Education and Culture Executive Agency (EACEA), if required for reporting
  • Event platforms (e.g., Zoom, Teams) for registration and participation

We do not transfer your data outside the EU unless equivalent protections are in place.

8. Photos, Videos, and Recordings

According to GDPR, images and recordings are personal data.
We will always:

  • Ask for your consent before taking identifiable photos/videos
  • Inform you clearly during event registration
  • Provide separate consent boxes for media use
    (based on section 9.3 – )

You may withdraw consent at any time.

9. Your Rights

You have the following rights:

  • Access your data
  • Correct inaccurate data
  • Delete your data
  • Object to certain processing
  • Restrict processing
  • Withdraw consent at any time
  • File a complaint with your national Data Protection Authority

We aim to respond to all requests within 30 days.

10. Contact

For any questions or to exercise your rights:
📧 info@inforecogn-ai-ze.eu

12. Updates to This Policy

We may update this Privacy Policy to reflect project needs or regulatory changes. The “last updated” date will always be shown at the top of the page.

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